No. 33-10

Public Utility District No. 1 of Wahkiakum County

Request for Statements of Qualifications and Proposals for Accounting Software

Public Utility District No. 1 of Wahkiakum County ("District) is seeking proposals for a full range of software

applications that include software, implementation services, initial and ongoing training, and technical support of

programs. Ideally the District would like to acquire software modules that act as one integrated solution for all

aspects of accounting, receivables, purchasing, and work orders. Proposals should include cost per module, cost for

both on-site and off-site hosting of the programs (if available), and cost of annual service agreements (if

applicable). The District has a current customer base of approximately 2,450 electric customers and 840 water

customers. The District's goal is to implement the software in phases with the Accounts Receivable module as Phase 1

and other accounting modules as Phase 2.

The District hereby solicits Statements of Qualifications and Proposals from licensed software firms possessing the

required knowledge, experience and resources needed for the following:

1. Provide licensing requirements (8 users) and software to

accommodate integrated accounting,

budgeting, and financial reporting/management.

Software system modules to include:

a. Accounts Receivable/Billing:

i. Must accommodate both electric and water

meters/billing

ii. Must segregate different electric and water

funds (currently 3 systems - 1 electric and 2

water)

iii. Monthly invoicing involving fixed charges

(basic monthly charges and/or security lights)

and variable based on meter reading

iv. On-line billing capability

v. Cash receipting/Statements/Finance charge

management/A/R Reporting (Aging, Subsid-

iary Ledgers, Trial Balance)

  1. Accept multiple forms of payment (cash,

   checks, money orders, and credit cards)

  2. Ability to access and receive on-line

   payments

vi. Miscellaneous accounts receivable invoicing

vii. Meter reporting to include (but not limited

to) age of meter, size of meter, length of

service (electric and water meters)

viii. Cross connection/backflow monitoring and

reporting

ix. Must be compatible with Neptune meter

reading software and handhelds

b. Accounts Payable:

i. Purchase order and non purchase order

purchases/Cash disbursements

ii. Must accommodate purchases for minimum

of three (3) systems (currently 1 electric and

2 water funds)

iii. 1099 tracking

c. Cash Management:

i. Bank reconciliation

d. Budget:

i. Ability to create separate budgets for each of

our electric and water systems (currently 3

systems)

ii. Budget tracking, forecasting, and reporting

e. Payroll:

i. Multiple pay rates and multiple general

ledger numbers per pay rate for single

employee

ii. Pay upgrades

iii. Benefit tracking

iv. Tax tracking

v. Multiple Reporting to include (but not limit-

ed to) payroll cost per project, cost per

employee classification, general ledger

accounts, monthly and quarterly liabilities

f. General Ledger:

i. General journal entries/Fund Accounting/

Financial reporting

ii. Segment Reporting

g. Fixed Asset Management

i. Asset tracking

ii. Depreciation Schedule

iii. GASB 34 compliance

h. Purchase Orders

i. Inventory:

i. Tracking and reporting for electric and water

systems (independently)

j. Work orders/Service Requests:

i. Work order cost reporting (hours/equipment/

materials)

ii. Service request reporting

2. Data transfer from existing system to new

accounting system (Currently applications are

EPE/FoxPro for billing/receivables and SBT Pro

5.0 for accounting)

3. Schedule for implementation of software includ-

ing data transfer, training and operational

verification

4. On-site training for District staff

5. Operator manuals (2 complete sets)

6. Recommended hardware requirements for typical

load scenarios

7. Software Maintenance/Support/Upgrade

Programs costs

8. Company experience and references

Firms desiring consideration shall submit three (3) copies of Statement of Qualifications and Proposal by 4:30 PM on

March 31, 2010 to: Public Utility District No. 1 of Wahkiakum County, 45 River Street, P.O. Box 248, Cathlamet, WA

98612. Please direct all questions to Erin Wilson, Auditor, at (360) 795-3266 or ewilson@wahkiakumpud.org.

The District reserves the right to award contract(s) or portions of contract(s) based on information provided in the

Statement of Qualifications and Proposal and proceed directly to scope and contract/purchase negotiations with the

most qualified firm(s). The District may require bidders to provide on-site software application demonstrations. The

District is an equal opportunity provider and employer.

David R. Tramblie

General Manager

Publish February 25, 2010 and March 4, 2010